Welcome to Creativelair
We’re excited to have you join Creativelair, and as part of our company, there are some guidelines and processes that apply to contractors. These rules are in place to ensure clear expectations and streamline operations for everyone.
At Creativelair, we use Asana for project tracking and contractor assignments. When you join our team, you will receive an invitation to join our Asana portal. The creative director and assistants will be responsible for monitoring, providing instructions, and managing project assignments for our contractors.
After accessing the dashboard, you’ll find a list of assigned projects displayed on the left side. When you click on a specific project, task cards will appear on the right side.
Your responsibility as a contractor involves updating each task card once it’s assigned to you. This includes adding comments and moving the task card to the appropriate column.
Upon clicking on a task card, you’ll find details such as the due date, priority level, and instructions (description field).
Additionally, there’s a comment field available should you have any concerns or questions regarding the project.
If you’re actively working on a task, please relocate the card to the “In Progress” section. If both you and the assistants concur that a task is completed and ready for submission, kindly move it to the “Completed” section. You can easily relocate task cards through a simple drag-and-drop action.
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To determine the appropriate stage for your task, please refer to the following guidelines:
Requests: These are tasks that are unassigned or in an idle state. Contractors can use this phase to seek clarifications from assistants before commencing work. Once the contractor is satisfied and ready to start, they should move the task to the “In Progress” column.
In Progress: Tasks in this category are actively being worked on and have been assigned. This is where quality assurance takes place, involving reviews by the creative director and assistants to ensure that the contractor has addressed all client requirements. After the review is complete, and only then, assistants will send the files to the clients, and the task card will be shifted to the “Completed” column.
Completed: Once a project is finished, the contractor or assistants should move it to this section, signifying that it’s ready for client delivery.
Revisions: If the task has been completed, but the client requests revisions, it will be moved from the “Completed” column to the “Revisions” column. In this phase, assistants will categorize each revision with a number and include the client’s revision instructions. Contractors should monitor the “Revisions” column after task completion to ensure that all requested revisions are addressed, and the project is truly finished.
Our team offers 3 communication options to cater to the diverse needs of our clients:
Viber: This is our most commonly used platform for client communication. Upon joining Creativelair, please add Blaise Lavandero (+09177183214) on Viber and send a message requesting to be added to the team and client groups.
Facebook Messenger: Some clients prefer using Messenger, especially if they are not familiar with Viber. To join the team and client groups on Messenger, simply add Blaise Lavandero on Facebook.
We aim to be accessible and responsive to all clients through these various communication channels.
Our contractors/employees adhere to a specific payment schedule for all projects. However, if you are a new contractor/employee, there will be a trial project in which you will receive an immediate payment of 50% as a deposit for the project to commence, with the remaining 50% paid upon project completion.
If the trial project is successful, you will become part of our list of approved contractors at Creativelair. From that point on, you will be required to follow a regular payment schedule, with payments processed on the 10th and 25th of each month.
Here’s how it works:
For instance, if a project begins on July 5th, you will receive the 50% deposit on July 10th. If a project commences on July 11th, the 50% deposit will be paid on July 25th.
However, in cases where a project initiated on July 5th is completed and approved by the client before July 10th, you will receive the full payment on July 10th.
These strict rules and payment schedules are in place to ensure easy and accurate tracking of payments on specific dates and to comply with BIR regulations.
Projects created within Creativelair are considered the property of Creativelair, and upon engagement, you will be requested to sign a Non-Disclosure Agreement (NDA). If you wish to include any of these projects in your portfolio, you may request permission from the Creative Director.
In some cases, Creativelair may approve requests to showcase specific designs in your portfolio, as long as they are properly credited as ‘In collaboration with Creativelair.’ However, these requests are subject to approval, as Creativelair has contractual obligations with clients and must prioritize their protection.
Violation of the NDA by publicly posting Creativelair’s projects on social media or other public platforms may result in legal action by Creativelair.
Contractors will receive their dedicated cloud storage drive, which can be used for uploading their work and where Creativelair will store client-provided references. The contractor’s cloud drive will serve as the platform for sharing project links with assistants, facilitating communication with clients.
Being a contractor of Creativelair comes with several advantages, including:
1.) Access to Freepik Premium, which you can use for your personal projects as well.
2.) Exclusive early access to Creativelair products.
3.) A special gift basket in December to show our appreciation.
